FF Event Info & Registration

2014 FALL FREEZE CLASSIC CAR ADVENTURE

Entry and Event Information
September 19-21, 2014

Download: Supplementary Regulations
Download: 2014 Entry Form

** NOTE: Please download and READ both the Information Document and Entry Form above before submitting an entry.

The Fall Freeze is a budget-minded driving adventure through British Columbia for pre-1979 touring and sportscars. This un-scored, non-competitive event takes place entirely within the province of British Columbia and consists of approximately 950km of driving over three days. The Fall Freeze is organized by Squamish Classic Car Adventures and West Coast Rally Association, following the BC Rally Regulations, and using straight-forward route instructions.

Limited to just 40 entry vehicles, this smaller group format allows for us to explore destinations which couldn’t otherwise host an event of our type. For the Fall Freeze, the emphasis is on the destination and experience..but you can trust we haven’t forgotten great roads. Inland ferries, fantastic lakeside lunch spots, winery dinners and even a steam train ride are things we’ve enjoyed in the past. Perfect for couples or friends, a paid entry on the Fall Freeze includes two nights accommodation, a selection of meals and give-away items for a car of two people.

Schedule

Thursday September 18th, 2014
     • “Unofficial” pre-event drinks and dinner for out of town guests at our host hotel Comfort    Suites, Kelowna B.C.

Friday September 19th, 2014
9:00-10:00am                  Registration and Tech Open (Comfort Suites Hotel, Kelowna B.C)
10:15am                              All-Participants Meeting & Event Introductions (Mandatory Attendance)
10:30am                             Depart Start
12:30-1:30pm                   Arrival at Hosted Lunch
4:30pm                               Estimated hotel arrival, with no afternoon stops
6:45pm                               Group Meeting for hosted dinner

Saturday September 20th, 2014
9:15am                               All-Participants Meeting (Mandatory Attendance)
9:30am                              Depart Start
12:00-1:00pm                 Suggested Lunch Stops (non-hosted)
4:30pm                              Estimated hotel arrival, with no afternoon stops
6:45pm                              Group Meeting for hosted dinner

Sunday September 21st, 2014
8:45am                              All-Participants Meeting (Mandatory Attendance)
9:00am                             Depart Start
11:30am                            Arrive at hosted lunch / event end (Merrit BC)
1:00pm                              Lunch and Awards Finished
1hr 30min to Hope BC via Hwy 5
2.5 hours to Sumas Border crossing
3 hours 15min to Downtown Vancouver

Vehicle Acceptance & Required Equipment

The Fall Freeze Adventure is open to sport, touring and classic cars from 1979 and earlier. Sorry, no motorcycles on this event. We have been known to accept a truck or two, and even a couple of ‘retro cars’ made after 1979. If you think you’ve got a unique car that fits, simply send us an entry form or contact us. We’ll see if we think it fits with the group. As with all our events, the Delorean rule is still in effect. That is, if you own a DMC-12 and are willing to let Dave drive it for a short period, your entry is automatically accepted. The Delorean rule is open to interpretation for other awesome vehicles you think we should consider.

All vehicles must meet legal roadworthiness standards, and generally be ready for a long weekend of driving through mountains and winding roads. A pre-event tech inspection will check for the following mandatory items. Additional items are suggested in the Supp Regs.

    • Minimum of one roadside reflective warning triangle (30cm or larger per side)
    • Proof of current insurance & Driver’s Licenses.
    • All four (4) tires in good condition, exceeding minimum tread depth.
    • Brakes in good condition.
    • Functioning headlights, tail-lights, and brake-lights.

Decal Package

As part of the event registration package, entrants will be issued with two Fall Freeze number decals – one for each side of the car. We will be using high quality removable vinyl to ensure that they will come off your car with the least amount of fuss. Cars are required to run the event decals.

Accommodation

The organizers of the Fall Freeze Classic Car Adventure will cover the room fee and taxes for Friday and Saturday nights at the event. Each team will receive a standard double-bed room with two occupants per room, unless otherwise requested on the entry form. Additional rooms, upgrades and special requests will be accommodated as possible, with all additional charges being the responsibility of the entrant in question. Please indicate on the entry form any specific needs you may have.

A credit card for each team will be required upon check-in at each hotel as a damage deposit, and for incidentals. The organizers will not provide damage deposit coverage for any participants of the event.

Meals

Read the supp regs! You do read the supp regs we create before entering, right?

Procedure for Registration

Please read the Supplementary Regulations in full, then download and complete the PDF Entry Application form. Once complete, print the form and mail it to the Registrar’s address below along with a cheque post-dated for July 2nd, 2014.

Entries will be considered on a “first come, first serve” basis. Vehicles which don’t technically meet the age or type requirements are encouraged to use page two creatively. Each year we’ve allowed a few entries outside our criteria, so there is hope! Please check the Supp Regs for important information on entrants wishing to drive their entry to the CCA offices.

Entry Fees

Base Entry Fee:$ 730.00
GST (GST# 82583 6240 RT0001)$   36.50
Total Entry Fee:$ 766.50 CAD / $725.00 USD

Entry deadline, September 1st, or when all 40 spaces have been filled.

Cheques and money orders are payable to: “Squamish Classic Car Adventures”

Registrar Address (send entries here):
Classic Car Adventures
#32-1200 Edgewater Dr
Squamish, BC
Canada V8B 0E7

Cancellation Policy

In an effort to keep the entire adventure and group close-knit, we are booking hotel rooms for all participants of the event. As such, we find ourselves bound by unique cancellation issues.

Cancellation before August 15th
Cancellation of your participation in the event before August 15th will result in a full refund.

Cancellation between August 15th and September 1st
Cancellation of your participation between the dates of August 15th and September 1st will result in a $130 refund unless we can fill your hotel room with another waitlist entry. In this case we will refund your full entry. Any cancellations will be filled in the order received.

Cancellations after September 1st
Cancellation of your participation after September 1st will result a refund of $130.

Organizing Committee

Warwick Patterson (604)-849-0407 / info@classiccaradventures.com
Dave Hord (604)-849-0076 / www.classiccaradventures.com