FF Event Info & Registration

2012 FALL FREEZE CLASSIC CAR ADVENTURE

Entry and Event Information
September 28 – 30, 2012

Download: EVENT INFORMATION DOCUMENT (SUPPLEMENTARY REGULATIONS)
Download: ENTRY FORM

The Fall Freeze is a budget-minded driving adventure through British Columbia for pre-1979 touring and sportscars. This un-scored, non-competitive event takes place entirely within the province of British Columbia and consists of approximately 1200km of driving over three days. The Fall Freeze is organized by Squamish Classic Car Adventures and West Coast Rally Association, following the BC Rally Regulations, and using straight-forward route instructions.

Similar to CCA’s “Spring Thaw”, the route will remain secret until competitors receive their entry packages at registration. Way-finding instructions will be detailed and clear, and will not require any calculations or rally knowledge. The event consists of 100% paved roads, with some mountainous terrain, and driving is scheduled during daylight hours. Car wash facilities are available at each overnight stop.

Schedule

Monday, July 2nd, 2012

Entry forms and Supp. Regs. Released.
Fifty (50) entries accepted on first-come, first-served basis. An additional 10 spaces may be released once hotel and meal space is confirmed. Successful applicant’s cheques deposited on August 1st.

Friday, September 28th, 2012

10:00-11:00            Registration and Tech Open (Kamloops, BC – Location TBD)
11:15                        Driver’s Meeting & Event Introductions (Mandatory Attendance)
11:30                        Depart Start

Sunday, September 30th, 2012

15:00-16:30 Approximate finish time in Hope, BC

Vehicle Acceptance & Required Equipment

The Fall Freeze is open to sport, touring and classic cars from 1979 and earlier. Sorry, no trucks or motorcycles. Think you’ve got a unique car that fits, but doesn’t meet the age category? Feel free to contact us. All vehicles must meet legal roadworthiness standards, and generally be ready for a long weekend of driving through mountains and winding roads. A pre-event tech inspection will check for the following mandatory items:

-                Minimum of one roadside warning triangle (30cm or larger per side)
-                Proof of current insurance & Driver’s Licenses.
-                All four (4) tires in good condition, exceeding minimum tread depth.
-                Brakes in good condition.
-                Functioning headlights, tail-lights, and brake-lights.

Highly Recommended Equipment

-                Tow strap
-                Tool kit
-                Booster cables
-                Fire extinguisher
-                Simple spares (points, fluids, etc.)
-                Snacks and water

Decals & Event Graphics

As part of the event registration package, entrants will be issued with two Fall Freeze number decals – one for each side of the car. We will be using high quality removable vinyl to ensure that they will come off your car with the least amount of fuss.

Accommodation

The organizers of the Fall Freeze Classic Car Adventure will cover the room fee and taxes for Friday and Saturday nights at the event. Each team will receive a standard double-bed room with two occupants per room, unless otherwise requested on the entry form. Additional rooms, upgrades and special requests will be accommodated as possible, with all additional charges being the responsibility of the entrant in question. Please indicate on the entry form any specific needs you may have.

A credit card for each team will be required upon check-in at each hotel as a damage deposit, and for incidentals. The organizers will not provide damage deposit coverage for any participants of the event.

Procedure for Registration

Please download and complete the PDF Entry Application form. Once complete, print the form and mail it to the Registrar’s address below along with a cheque post-dated for August 1st, 2012.

Entries will be considered on a “first come, first serve” basis. Vehicles which don’t technically meet the age or type requirements are encouraged to use page two creatively. Each year we’ve allowed a few entries outside our criteria, so there is hope! DeLorean owners are encouraged to offer CCA a chance to drive it for guaranteed entry.

Entry Fees

Base Entry Fee:                                                $450.00
Harmonized Sales Tax (HST)                        $ 54.00
Total Entry Fee                                                $504.00 CAN or USD

Entry deadline, September 1st, or when all spaces are filled.

Cheques and money orders are payable to:
“Squamish Classic Car Adventures”

Registrar Address (send entries here):

Classic Car Adventures
#32-1200 Edgewater Dr
Squamish, BC
Canada V8B 0E7

Cancellation Policy

In an effort to keep the entire adventure and group close-knit, we are booking hotel rooms for all participants of the event. As such, we find ourselves bound by unique cancellation issues.

Cancellation before August 15th
Cancellation of your participation in the event before August 15th will result in a full refund.

Cancellation between August 15th and September 1st
Cancellation of your participation between the dates of August 15th and September 1st will result in a $130 refund unless we can fill your hotel room with another waitlist entry. In this case we will refund your full entry. Any cancellations will be filled in the order received.

Cancellations after September 1st
Cancellation of your participation after September 1st will result a refund of $130.