Hagerty Spring Thaw Event Info & Registration

2017 HAGERTY SPRING THAW CLASSIC CAR ADVENTURE
Entry and Event Information

May 5th to May 7th, 2016

Download:
2017 Entry Form
2017 Supplementary Regulation <—- PLEASE READ IN FULL
2017 Vehicle Inspection Form
2017 Vehicle Preparation Document <— First time entry, must read. Return entries highly recommended!
2017 Entry List

Entry for the 2017 Hagerty Spring Thaw will open January 9th, 2016.

Members of our B.C. email list get advanced notice of the exact date for opening of the 2017 Spring Thaw entries. Sign up to our BC mailing list here: The British Columbia-Area mailing list (we send less then 12 emails a year, no spamming of your mailbox will occur!)


The Hagerty Spring Thaw is a budget-minded driving adventure through British Columbia for pre-1979 touring and sportscars. This un-scored, non-competitive event takes place entirely within the province of British Columbia and consists of approximately 1200km of driving over three days. The Spring Thaw is organized by Squamish Classic Car Adventures using straight-forward route instructions.

The Hagerty Spring Thaw will start on Friday, May 5th, 2017 and finish on Sunday, May 7th, 2017. Locations for the start and finish will be updated prior to the opening of entries. To ensure an “adventure”, the route will remain secret until competitors receive their entry packages at registration. Way-finding instructions will be detailed and clear, and will not require any calculations or rally knowledge.  The event consists of 100% paved roads, with some mountainous terrain, and driving is scheduled during daylight hours. Car wash facilities are available at each overnight stop, though our definition of ‘facilities’ is rather loose. The coin-op down the road may suffice!

Schedule

Early January, 2017

  • Entry forms released. Entry opens at 10am
  • Sixty (60) entries accepted on first-come, first-served basis. Additional space will be released once we’ve got our room and meal contracts signed (estimated end of Jan).
  • Of our estimated seventy-five entry spots, up to forty-five (45) will be accepted as in-person drop-offs in Squamish on opening day of registration.
  • Guests dropping off their entry in person may include one (1) additional entry to their own.

Thursday May 4th, 2017

  •  Early Registration open on Thursday Evening. Hours to be confirmed.
  • Optional somewhat-organized pre-event drinks and dinner for guests who are staying in Squamish BC. 
      (Location: TBD)

Friday May 5th, 2017

  • 9:00-9:30am Registration open for those who missed Thursday evening.
  • 9:45am All-Participants Meeting & Event Introductions (Mandatory Attendance)
  • 10:00am Depart Start
  • 5:30pm Estimated hotel arrival, allowing for 1hr lunch & fuel stops during the day
  • 7:30pm Group Meeting for hosted dinner

Saturday May 6th, 2017

  • 8:45am All-Participants Meeting (Mandatory Attendance)
  • 9:00am Depart Start
  • 6:00pm Estimated hotel arrival, allowing 1hr for lunch & fuel stops during the day
  • 7:30pm Group Meeting for hosted dinner

Sunday May 7th, 2017

  • 8:45am All-Participants Meeting (Mandatory Attendance)
  • 9:00am Depart Start
  • 1:30pm Arrive at Finish location, Lunch available (Location TBD)
  • 3:00pm Departure

Vehicle Acceptance & Required Equipment

The Hagerty Spring Thaw is open to sport, touring and classic cars from 1979 and earlier. Sorry, no trucks or motorcycles. Think you’ve got a unique car that fits, but doesn’t meet the age category? Check out our FAQ section, which has information on entering non-conforming vehicles. We’ve had some great ‘1979-ish’ cars and trucks join us on previous events! All vehicles must meet legal roadworthiness standards, and generally be ready for a long weekend of driving through mountains and winding roads.

A pre-event inspection will check for the following mandatory items:

  • Minimum of one roadside warning triangle (30cm or larger per side)
  • Proof of current insurance & Driver’s Licenses.

Highly recommended equipment includes a tow strap, tool kit, booster cables, fire extinguisher, snacks and water.

  1. All entrants must submit a vehicle tech inspection form. The vehicle tech inspection form is intended to guide you through an inspection appropriate for taking a classic car on a 3-day adventure through the mountains. The form can be completed by your mechanic, a mechanically minded friend or the entrant. The important point is that each item is actually inspected, and not just assumed to be ‘okay’. To complete the inspection you will need to take each of the wheels off to inspect the brakes and suspension components. A failure on any portion of the form does not bar you from entry, it simply means you need to talk to the organizers. We’re happy to let you join us if you’ve failed a section (or sections) of the form, but we want to ensure we’re all aware of the issues.
  2. A mandatory spares list has been created. After eight years of events, we’ve got a pretty strong impression of the common failure points. The combination of the inspection form, and our spare parts list, should ensure we get 99% of our entrants to the finish line. The spare parts list we’ve chosen will fit in the space of a small lunch bag, so we’re pretty sure all of our entrants can make the space.
    • Fuel Pump – A universal electric pump is preferred. Something which can be wired up into your engine bay as a temporary measure to keep you going. Check your fuel-pressure requirement, and buy a pump which is as close as you can get.
    • Fuel Lines & Wire – Equip your pump with some lines, and some wire, so we can get you going at the side of the road!
    • Points & Condensor – Even if you use electronic ignition like Pertronix, having a set of points and a condensor could mean the difference between driving or a tow-truck.
    • Timing Instruction Sheet – You need to have a sheet that shows how your timing is set, and what the values are. You might photocopy the repair manual, or perhaps have your mechanic write down the details. Important things to know are where you can find the timing readings on your engine, and what to set the following at:  a) points gap, b) static timing, c) max advance. With two of those three values, we can get almost anything running.
    • Ignition Coil – These never fail, unless you’re on a CCA event in the middle of nowhere. Good insurance is carrying a spare one, then you’ll never need it.
    • Spare Nuts & Bolts – Have a ziploc baggie of the commonly used sizes on your car. 1200km has a strange way of vibrating things loose, and chances of someone having the size you need are slim. Pack a few spares.

The Supp-Regs explain this further, including our definition of ‘mandatory spares’.

Decals & Event Graphics

As part of the event registration package, entrants will be issued with two Hagerty Spring Thaw number decals – one for each side of the car. We will be using high quality removable vinyl to ensure that they will come off your car with the least amount of fuss.

Accommodation

The organizers of the Spring Thaw Classic Car Adventure will cover the room fee and taxes for Friday and Saturday nights at the event. Each team will receive a standard double-bed room with two occupants per room, unless otherwise requested on the entry form. Additional rooms, upgrades and special requests will be accommodated as possible, with all additional charges being the responsibility of the entrant in question.  Please indicate on the entry form any specific needs you may have. A credit card for each team will be required upon check-in at each hotel as a damage deposit, and for incidentals. The organizers will not provide damage deposit coverage for any participants of the event.

Procedure for Registration

Registration Procedure

Simply download the event entry form, fill it out using your favourite PDF program (or a pen) and mail it to the CCA office with a cheque for the total amount. Entries are accepted via standard post, courier, greyhound courier or by visiting the CCA Headquarters. Entries will be considered on a “first come, first served” basis, to a max of 60 entrants. Event Entry Forms are posted to the CCA website on the day entries open.

Entries will be considered on a “first come, first serve” basis. Vehicles which don’t technically meet the age or type requirements are encouraged to use page two creatively. Each year we’ve allowed a few entries outside our criteria, so there is hope! Please see “The Delorean Rule” in the supp regs if your vehicle is outside of the standard rules.

Entry Fees

Entry Fees

Base Entry Fee: $ 550.00 CAD (estimated, confirmed January)
GST (tax): $ 27.50 CAD GST# 82583 6240 RT0001
Total Entry Fee: $ 577.50 CAD
U.S. Dollar entry fee will be calculated when entrees are opened.

Cheques and money orders are payable to:  “Squamish Classic Car Adventures”

Registrar Address (send entries here):

Classic Car Adventures
2571 5th Ave
Port Alberni, BC
V9Y 2G4

Cancellation Policy

In an effort to keep the entire adventure and group close-knit, we are booking hotel rooms for all participants of the event. As such, we find ourselves bound by unique cancellation issues.

Cancellations before March 1st
Cancellations before March 1st will result in a full refund.

Cancellations between March 1st and April 15th
Cancellations on or after March 1st, but before April 15th will result in a $130 refund unless we can fill your space with another entry. In this case we will refund your full entry, as well as make another participant very happy!

Cancellations after April 15th
Cancellations after April 15th, 2017 will result in no refund, unless we are able to fill your entry.